Data Privacy

Privacy Notice for Peerox

1. Data Privacy at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. Detailed information on the subject of data privacy can be found in our privacy policy listed below this text.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find their contact details in the “Notice Regarding the Responsible Party” section of this privacy policy.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter into a contact form.

Other data is collected automatically or after your consent by our IT systems when you visit the website. This is primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Part of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior and to personalize advertising.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipient, and purpose of your stored personal data. You also have a right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time regarding this and other questions on the subject of data privacy.

Analysis Tools and Third-Party Tools

When visiting this website, your surfing behavior can be statistically evaluated. This is done primarily with so-called analysis programs.

Detailed information on these analysis programs can be found in the following privacy policy.

2. Hosting

We host the content of our website with the following provider:

All-Inkl.com

Our website is hosted by ALL-INKL.COM – Neue Medien Münnich, owner René Münnich, Hauptstraße 68, 02742 Friedersdorf, Germany.

When you access our website, the hosting provider processes technically necessary data, in particular the IP address of the accessing device, date and time of access, pages or files accessed, referrer URL, browser type and version, and the operating system used. This data may be stored in server log files and serves in particular to provide the website in a secure, stable, and error-free manner.

Processing is carried out on the basis of Art. 6 Para. 1 lit. f GDPR. Our legitimate interest lies in the secure and reliable provision of our online offering.

A data processing agreement exists with ALL-INKL.COM in accordance with Art. 28 GDPR.

Data Processing Agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law that ensures the service processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

3. General Notes and Mandatory Information

Data Privacy

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data are collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.

We point out that data transmission over the Internet (e.g., when communicating by email) can have security gaps. Complete protection of data from access by third parties is not possible.

Notice Regarding the Responsible Party

The responsible party for data processing on this website is:

Peerox GmbH Tharandter Str. 13 01159 Dresden, Germany
Phone: +49 351 41881180
Email: info@peerox.de

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a more specific storage period has been specified within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.

General Information on the Legal Basis for Data Processing on This Website

If you have consented to data processing, we process your personal data on the basis of Art. 6 Para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR, provided that special categories of data according to Art. 9 Para. 1 GDPR are processed. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 Para. 1 lit. a GDPR. If you have consented to the storage of cookies or to access to information in your terminal device (e.g., via device fingerprinting), data processing is additionally carried out on the basis of Section 25 Para. 1 TDDDG. Consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 Para. 1 lit. b GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation on the basis of Art. 6 Para. 1 lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest according to Art. 6 Para. 1 lit. f GDPR. Information about the legal basis applicable in each individual case is provided in the following paragraphs of this privacy policy.

Notice on Data Transfer to Third Countries That Are Not Secure Under Data Protection Law and Transfer to US Companies That Are Not DPF-Certified

Among other things, we use tools from companies based in third countries that are not secure under data protection law, as well as US tools whose providers are not certified according to the EU-US Data Privacy Framework (DPF). When these tools are active, your personal data may be transferred to these countries and processed there. We point out that in third countries that are insecure under data protection law, a level of data protection comparable to the EU cannot be guaranteed. We point out that the USA, as a secure third country, generally has a level of data protection comparable to the EU. Data transfer to the USA is permissible if the recipient has certification under the “EU-US Data Privacy Framework” (DPF) or has suitable additional guarantees. Information on transfers to third countries, including the data recipients, can be found in this privacy policy.

Recipients of Personal Data

As part of our business activities, we work with various external bodies. In some cases, it is also necessary to transmit personal data to these external bodies. We only pass on personal data to external bodies if this is necessary as part of the fulfillment of a contract, if we are legally obliged to do so (e.g., passing on data to tax authorities), if we have a legitimate interest according to Art. 6 Para. 1 lit. f GDPR in the transfer, or if another legal basis allows the data transfer. When using processors, we only pass on personal data of our customers on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You can revoke consent already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Advertising (Art. 21 GDPR)

If data processing is carried out on the basis of Art. 6 Para. 1 lit. e or f GDPR, you have the right at any time, for reasons arising from your particular situation, to object to the processing of your personal data; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your affected personal data unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims (objection according to Art. 21 Para. 1 GDPR). If your personal data is processed for the purpose of direct advertising, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising. If you object, your personal data will subsequently no longer be used for the purpose of direct advertising (objection according to Art. 21 Para. 2 GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of violations of the GDPR, data subjects have a right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to Data Portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.

Information, Correction, and Deletion

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient, and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. You can contact us at any time regarding this and other questions on the subject of personal data.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
If you have lodged an objection according to Art. 21 Para. 1 GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the European Union or a Member State.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Promotional Emails

The use of contact data published as part of the legal notice obligation or in other places on the website for the purpose of sending unsolicited advertising and information materials is hereby rejected. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as through spam emails.

4. Google Analytics 4

Insofar as you have given your consent, Google Analytics 4 is used on this website, a web analysis service of Google LLC. The responsible party for users in the EU/EEA and Switzerland is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”).

Nature and Purpose of Processing

Google Analytics uses cookies that enable an analysis of your use of our websites. The information collected by the cookies about your use of this website is usually transmitted to a Google server in the USA and stored there.

We use the User ID function. With the help of the User ID, we can assign a unique, permanent ID to one or more sessions (and the activities within these sessions) and analyze user behavior across devices.

We use Google Signals. This allows Google Analytics to collect additional information about users who have activated personalized ads (interests and demographic data), and ads can be delivered to these users in cross-device remarketing campaigns.

In Google Analytics 4, the anonymization of IP addresses is activated by default. Due to IP anonymization, your IP address will be shortened by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. According to Google, the IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. During your website visit, your user behavior is recorded in the form of “events.” Events can be:

Page views
First visit to the website
Start of the session
Visited websites
Your “click path,” interaction with the website
Scrolls (whenever a user scrolls to the end of the page (90%))
Clicks on external links
Internal search queries
Interaction with videos
File downloads
Ads seen / clicked
Language setting

The following is also recorded:

Your approximate location (region)
Date and time of the visit
Your IP address (in shortened form)
Technical information about your browser and the terminal devices you use (e.g., language setting, screen resolution)
Your internet provider
The referrer URL (via which website/advertising medium you came to this website)

Purposes of Processing

On behalf of the operator of this website, Google will use this information to evaluate your use of the website and to compile reports on website activity. The reports provided by Google Analytics serve to analyze the performance of our website and the success of our marketing campaigns.

Recipients

Recipients of the data are/can be:

Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (as a processor according to Art. 28 GDPR)
Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA
Alphabet Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA

Third Country Transfer

For the USA, the European Commission adopted its adequacy decision on July 10, 2023. Google LLC is certified under the EU-US Data Privacy Framework. Since Google servers are distributed worldwide and a transfer to third countries (for example, to Singapore) cannot be completely ruled out, we have also concluded the EU Standard Contractual Clauses with the provider.

Storage Duration

The data sent by us and linked to cookies are automatically deleted after 14 months. The maximum lifespan of Google Analytics cookies is 2 years. Deletion of data whose retention period has been reached takes place automatically once a month.

Legal Basis

The legal basis for this data processing is your consent according to Art. 6 Para. 1 S. 1 lit. a GDPR and Section 25 Para. 1 S. 1 TDDDG.

Revocation

You can revoke your consent at any time with effect for the future by accessing the cookie settings and changing your selection there (button at the bottom left of the screen). The legality of the processing carried out on the basis of the consent until the revocation remains unaffected.

You can also prevent the storage of cookies from the outset by setting your browser software accordingly. However, if you configure your browser to reject all cookies, it may lead to restricted functionality on this and other websites. You can also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) by Google and the processing of this data by Google by

not giving your consent to the setting of the cookie or
downloading and installing the browser add-on to deactivate Google Analytics HERE.

Further information on the terms of use of Google Analytics and data privacy at Google can be found at this link and at this link.

5. Data Collection on This Website

Cookies

Our internet pages use so-called “cookies.” Cookies are small data packets and do not cause any damage to your terminal device. They are stored on your terminal device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your terminal device until you delete them yourself or an automatic deletion is carried out by your web browser.

Cookies can come from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services).

Cookies have various functions. Numerous cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies can be used to evaluate user behavior or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions you desire (e.g., for the shopping cart function), or to optimize the website (e.g., cookies for measuring the web audience) (necessary cookies) are stored on the basis of Art. 6 Para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies was requested, processing is carried out exclusively on the basis of this consent (Art. 6 Para. 1 lit. a GDPR and Section 25 Para. 1 TDDDG); consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. When deactivating cookies, the functionality of this website may be restricted.

You can find out which cookies and services are used on this website in this privacy policy.

Server Log Files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

Browser type and browser version
Operating system used
Referrer URL
Hostname of the accessing computer
Time of the server request
IP address

A merging of this data with other data sources is not carried out.

The collection of this data is carried out on the basis of Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be recorded.

Inquiry by Email, Phone, or Fax

If you contact us by email, phone, or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

The processing of this data is carried out on the basis of Art. 6 Para. 1 lit. b GDPR, provided that your inquiry is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this was requested; consent can be revoked at any time.

The data sent to us by you via contact inquiries will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Comment Function on This Website

For the comment function on this page, in addition to your comment, information about the time the comment was created, your email address, and, if you do not post anonymously, the username you have chosen will be stored.

Storage of the IP Address

Our comment function stores the IP addresses of users who write comments. Since we do not check comments on this website before they are released, we need this data to be able to take action against the author in the event of legal violations such as insults or propaganda.

Subscribing to Comments

As a user of the site, you can subscribe to comments after registering. You will receive a confirmation email to check whether you are the owner of the specified email address. You can unsubscribe from this function at any time via a link in the info emails. The data entered as part of subscribing to comments will be deleted in this case; however, if you have transmitted this data to us for other purposes and in another place (e.g., newsletter subscription), this data will remain with us.

Storage Duration of Comments

The comments and the associated data are stored and remain on this website until the commented content has been completely deleted or the comments must be deleted for legal reasons (e.g., insulting comments).

Legal Basis

The storage of comments is carried out on the basis of your consent (Art. 6 Para. 1 lit. a GDPR). You can revoke consent given by you at any time. An informal notification by email to us is sufficient for this. The legality of the data processing operations already carried out remains unaffected by the revocation.

6. Newsletter

Newsletter Data

If you would like to receive the newsletter offered on the website, we need an email address from you as well as information that allows us to verify that you are the owner of the specified email address and agree to receive the newsletter. Further data is not collected or only collected on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered into the newsletter registration form is carried out exclusively on the basis of your consent (Art. 6 Para. 1 lit. a GDPR). You can revoke the consent given for the storage of the data, the email address, and its use for sending the newsletter at any time, for example via the “Unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data deposited by you with us for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after the newsletter is cancelled or after the purpose no longer applies. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the framework of our legitimate interest according to Art. 6 Para. 1 lit. f GDPR.

Data stored by us for other purposes remains unaffected by this.

After you have been removed from the newsletter distribution list, your email address may be stored in a blacklist by us or the newsletter service provider if this is necessary to prevent future mailings. The data from the blacklist is only used for this purpose and is not merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). Storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

Use of rapidmail

Description and Purpose: We use rapidmail for sending newsletters. The provider is rapidmail GmbH, Wentzingerstraße 21, 79106 Freiburg, Germany. Among other things, rapidmail is used to organize and analyze the sending of newsletters. The data entered by you for the purpose of receiving the newsletter is stored on rapidmail’s servers in Germany. If you do not want an analysis by rapidmail, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. For the purpose of analysis, the emails sent with rapidmail contain a so-called tracking pixel that connects to rapidmail’s servers when the email is opened. In this way, it can be determined whether a newsletter message has been opened. Furthermore, with the help of rapidmail, we can determine whether and which links in the newsletter message are clicked. Optionally, links in the email can be set as tracking links with which your clicks can be counted.
Legal Basis: The legal basis for data processing is Art. 6 Para. 1 lit. a) GDPR.
Recipient: The recipient of the data is rapidmail GmbH.
Transfer to Third Countries: A transfer of data to third countries does not take place.
Duration: The data stored by us as part of the consent for the purpose of the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from both our servers and rapidmail’s servers after the newsletter is cancelled. Data stored by us for other purposes (e.g., email addresses for the member area) remains unaffected by this.
Revocation Option: You have the option to revoke your consent to data processing with effect for the future at any time. The legality of the data processing operations already carried out remains unaffected by the revocation.
Further Data Privacy Information: For more details, please refer to rapidmail’s data security information at: https://www.rapidmail.de/datensicherheit.

For more details on the analysis functions of rapidmail, please refer to the following link: https://www.rapidmail.de/wissen-und-hilfe.

Newsletter Sending to Existing Customers

If you order goods or services from us and provide your email address in the process, this email address can subsequently be used by us for sending newsletters, provided we inform you about this in advance. In such a case, only direct advertising for our own similar goods or services will be sent via the newsletter. You can cancel the sending of this newsletter at any time. For this purpose, there is a corresponding link in every newsletter. The legal basis for sending the newsletter in this case is Art. 6 Para. 1 lit. f GDPR in conjunction with Section 7 Para. 3 UWG.

After you have been removed from the newsletter distribution list, your email address may be stored in a blacklist by us to prevent future mailings to you. The data from the blacklist is only used for this purpose and is not merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). Storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

7. Webinars and Online Meetings via Microsoft Teams

We use the tool Microsoft Teams to conduct webinars, online meetings, and video conferences (hereinafter: “Online Meetings”).

1. Responsible Party

The party responsible for data processing directly related to the conduct of Online Meetings is Peerox GmbH, Tharandter Str. 13, 01159 Dresden

Note: Insofar as you access the Microsoft website to use Microsoft Teams, the provider of Microsoft Teams is responsible for data processing.

2. What data is processed?

When using Microsoft Teams, various types of data are processed. The scope of the data depends on what information you provide before or during participation in an Online Meeting.

User details: Display name, email address (optional), profile picture (optional), preferred language.
Meeting metadata: Topic, description (optional), participant IP addresses, device/hardware information.
Text, audio, and video data: To enable the display of video and the playback of audio, data from the microphone and from any video camera on your terminal device will be processed for the duration of the meeting. You can switch off the camera or microphone yourself at any time via the application.
Chat content: If you use the chat function, the text entries you make will be processed in order to display them in the Online Meeting and, if necessary, to log them.

3. Legal Basis for Processing

We process your data on the basis of the following grounds:

Contract fulfillment (Art. 6 Para. 1 lit. b GDPR): If the meeting is conducted as part of a contractual relationship (e.g., a booked seminar).
Legitimate interest (Art. 6 Para. 1 lit. f GDPR): Our interest lies in the effective conduct of online events and communication with participants.
Consent (Art. 6 Para. 1 lit. a GDPR): If we record the webinar, this will only be done with your prior consent. A recording will also be technically displayed to you during the meeting.

4. Recipients / Transfer of Data

Personal data processed in connection with participation in Online Meetings is generally not passed on to third parties unless it is explicitly intended for transfer. The provider Microsoft Ireland Operations Ltd. (as a processor) necessarily receives knowledge of the above-mentioned data in order to provide the service technically.

5. Data Transfer to Third Countries

Microsoft Teams is a service provided by a U.S.-based provider. This involves the processing of personal data in a third country. We have concluded a data processing agreement with Microsoft that includes the so-called Standard Contractual Clauses. Additionally, Microsoft is certified under the EU-U.S. Data Privacy Framework, which confirms an adequate level of data protection for transfers to the USA.

6. Storage Duration

We generally delete personal data when there is no longer a requirement for further storage. In the case of online meetings, logs of chat content are usually stored for the duration of the webinar follow-up, unless legal retention obligations prevent this.

7. Your Rights

You have the right to access, rectification, deletion, or restriction of the processing of your data. You may also object to the processing at any time. Please contact us using the contact details provided above.

8. Plugins and Tools

Data Processing Agreement

Sources: